Constitution & By Laws - Philippine College of Geriatric Medicine - PCGM
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BY-LAWS

OF

PHILIPPINE COLLEGE OF GERIATRIC MEDICINE, INC.

 

PREAMBLE

 

                 The Philippine College of Geriatric Medicine is a professional organization of physicians dedicated to pursue its Vision to become a world class organization of Geriatricians, influencing policy and setting the standard in the education, training and practice of Geriatric Medicine, partnering with and caring for the older persons in their unique environment.

 

The Corporate/College Seal is as found below:

 

 

The design is circular in pattern to represent the globe which symbolizes the worldwide scope of Geriatric Medicine.  The color is CYAN which is a combination of the Green and Blue which were the colors of the previous logos of the Philippine College of Geriatrics and Gerontology and the Philippine Society of Geriatric Medicine.  The two figures represent the elderly of both sexes supported by the hand that indicates the College providing intensive and expert care to the elderly population.  Surround the globe is the phrase “Philippine College of Geriatric Medicine” with the indicated year “20ll” which is the year of the founding of the College.

 

History of the Philippine College of Geriatric Medicine, Inc.

 

           The Philippine College of Geriatric Medicine (PCGM) is a professional organization of subspecialists in Geriatric Medicine formed by the merger of two groups within the Philippine Medical Association:

 

                         the Philippine Society of Geriatric Medicine which is a component society of the Philippine College of Physicians

                         – a specialty division,

 and

                         the Philippine College of Geriatrics and Gerontology – an affiliate society.

 

 

ARTICLE I

MEMBERS

 

Section 1. A geriatrician is a physician who has a completed a PCGM-accredited training program and has successfully passed the certifying examination given by the Philippine Board of Geriatric Medicine.
Section 2. Qualifications for Membership – A member of the PCGM must be

          (a)  an active member of the Philippine Medical Association (PMA), and

          (b)  a Diplomate or Fellow of the Philippine College of Physicians (PCP) or a Diplomate of the Philippine Academy of Family Physicians (PAFP).

Section 3.

Classification of Members:

 

 a. Associate Member.  A Diplomate of the Philippine College of Physicians in active fellowship training in geriatric medicine in an accredited training institution, OR a Diplomate of the Philippine Academy of Family Physicians who is undergoing or has completed fellowship training in geriatric medicine in an accredited training institution.

 Diplomate.  A Diplomate of the Philippine College of Physicians who passed certifying examinations given by the Philippine Board of Geriatric Medicine.

 

b. Fellow.

1. Fellows of the Philippine Society of Geriatric Medicine inducted at the time of the merger.

2. Fellows of the Philippine College of Gerontology and Gedriatrics inducted at the time of the merger.

3. A Diplomate of the Philippine College of Geriatric Medicine, Inc. with at least two (2) years of unsupervised practice of geriatric medicine.

4. Upon nomination from at least three (3) fellows in good standing and upon final approval of the board.

 

c. Life Fellow

1. A past president of the Philippine College of Geriatric Medicine

2. A past president of the former Philippine Society of Geriatric Medicine

3. A past president of the former Philippine College of Gerontology and Geriatrics

4. A past chair of the Philippine Board of Geriatric Medicine

 

d. Honorary Fellow is an award conferred by the Board on a physician with significant    contribution to the practice of Geriatric Medicine.

 

e. Emeritus Fellow is a Fellow of the association in good standing for at least ten (10) years who has reached the age of 75, or who has become partially disabled.

Section 4. Rights of Members – A member in good standing shall have the following rights:

a.                   To exercise the right to vote on all matters relating to the affairs of the association;

 

b.                  To be eligible to any elective or appointive office of the association;

 

c.                   To participate in all deliberations/meetings of the association;

 

d.                  To Avail of all the facilities of the association;

 

e.                   To examine all the records or books of the association during business hours.

Section 5. Duties and Responsibilities of the Members – A Member shall have the following duties and responsibilities:

 

a.                   To obey and comply with the by-laws, rules and regulations that may be promulgated by the association from time to time;

 

b.                  To attend all meetings of the association;

 

c.                   To pay membership dues and other assessments of the association.

 

 

ARTICLE II 

MEETINGS

Section 1.

Annual Meetings – The annual meetings of the members shall be held during the annual convention of the association on the second week of October of each year.  The president shall render his annual report to the members regarding the activities of the association.  The election of directors shall also be held during this regular meeting.

 

Section 2.

Special Meetings – Special meetings of the members shall be called as the need thereof arises, by the Board of Directors of the President or upon petition of 1/3 of the general membership.

 

Section 3. 

Notices – Notices of the time and place of annual and special meetings of the members shall be given either personally, or by special delivery/electronic mail, at least two (2) weeks before the date set for such meeting.  The notice of every special meeting shall state briefly the purpose or purposes of the meeting.

 

Section 4.

Quorum – A quorum for any meeting of the members shall consist of a simple majority of the members and a simple majority of such quorum may decide any question at the meeting except those matters where the Corporation Code requires the affirmative vote of a greater proportion.

 

Section 5. Order of the Business – The order of the business at the annual meeting of the members shall be as follows:

1.        Proof of service of the required notice of the meeting.

2.        Proof of the presence of a quorum.

3.       Reading and approval of the minutes of the previous annual meeting.

4.       Unfinished business.

5.       Report of the President.

6.       Treasurer’s Report.

7.       Election of the Directors for the ensuing year.

8.       Other matters.

 

Section 6.

Voting Proxy – Each member shall be entitled to one vote, and he may vote either in person or by proxy which shall be in writing and filed with the Secretary of the association before the scheduled meeting.

 

 

 

ARTICLE III 

DIRECTORS

Section 1. 

Board of Directors – The corporate powers of the association shall be exercised, its business conducted and its property controlled by the Board of Directors.

 

Section 2.

Qualification – The Directors to be elected must be a Fellow in good standing of the association.

 

Section 3.

Disqualification of Directors or Officers -No member convicted by the final judgement of an offense punishable by imprisonment for a period exceeding six (6) years, or a violation of the Corporation Code of the Philippines committed within five (5) years prior to the date of his election or appointment, shall qualify as Director or Officer.

 

Section 4. Term of Office of Directors – The Directors shall hold offices for two (2) years and until their successors are duly elected and qualified.

   

 

ARTICLE IV

OFFICERS

Section 1. Officers – The officers of the association shall be a President, a Vice-President, a Secretary, a Treasurer, an Auditor, and a Communications and Information Officer.

 

They shall be elected by the Board of Directors from among themselves, provided that no director may be elected officer without serving at least one term as director.

 

Section 2.

Term of Office of the Officers – All officers of the association shall hold office for two (2) years and until their successors are duly elected and qualified.  No. re-election to the same office shall be allowed.

 

Section 3. Vacancies

a.  In the event of vacancy among the officers for any reason whatsoever, the following shall be the order of succession:  President, Vice-President, Secretary, Treasurer, Auditor and Communications Officer, the highest-ranking incumbent director in the immediately preceding elections, i.e.,

 

          i.     The President is succeeded by the Vice-President,

          ii.    The Vice-President is succeeded by the Secretary, and so on.

 

b.  In the event of vacancy of the Board for any reason whatsoever, the vacancy shall be filled by the one who garnered the next highest vote for director in the immediately preceding elections, and will serve the unexpired term.

 

     

ARTICLE V

FUNCTION AND POWERS OF OFFICERS

 

Section 1.

President – The President shall be the Chief Executive Officer of the association.  He shall preside in all meetings of the members of the association and the Board of Directors.

He shall execute all resolutions of the Board of Directors.  He shall be charged with directing and overseeing the activities of the association.  He shall submit to the board as soon as possible after the close of each fiscal year, and to the members of each annual meeting a complete report of the activities and operations of the association for the fiscal year under his term.

 

Section 2.

Vice-President – The Vice President shall exercise all powers and perform all duties of the President during the absence or incapacity of the latter and shall perform duties that may be assigned by the Board of Directors.

 

Section 3.

Secretary – The Secretary shall give all notices required by these by-laws and keep the minutes of all meetings of the members and of the Board of Directors in a book kept for the purpose.  He shall keep the seal of the association and affix such seal to any paper or instrument requiring the same.  He shall have custody of the members register and the correspondence files of the association. He shall also perform all such other duties and work as the Board of Directors may from time to time assign to him.

 

Section 4.

Treasurer - The Treasurer shall have charge of the funds, receipts and disbursements of  the association.  He shall keep all moneys and other valuables of the association in such banks as the Board of Directors may designate.  He shall keep and have charge of the books of accounts. He shall also perform such other duties and functions as may be assigned to him from time to time by the Board of Directors.  He shall post a bond in such amount as may be fixed by the Board of Directors.

 

Section 5. 

Auditor – The Auditor shall serve as internal auditor of the association.  He shall advise Directors on the efficacy of the organization, reliability of the financial report and compliance  with the laws and regulations.  He shall also perform all such other duties and work as the Board of Directors may from time to time assign to him.

 

Section 6. Communications and Information Officer-  The Communications and Information Officer shall oversee the flow of information and implement communications, both internal and external, to increase the association’s efficacy in implementing its purposes.  He shall also perform all such other duties and work as the Board of Directors may from time to time assign to him.

  

 

ARTICLE VI 

ELECTIONS 

Section 1. There shall be for purposes of elections, a “COMELEC” appointed to oversee and ensure an orderly conduct of the election of officers.  It shall be composed of the immediate past President as chairman who shall oversee the conduct of the proceedings and break whatever tie that may occur on issues encountered by the body.  To assist the chairman are two (2) members of the association in good standing who are not candidates for election.
Section 2. Nomination of Candidates for election to the Board

 

a.    One month before the elections, the COMELEC shall prepare and publish a list of nominees based on a list from the Committee on Membership of Fellows in good standing.

b.     A nominee may only decline the nomination in writing within two weeks from the date of the publication.

c.     The final list of nominees shall be published beginning a week prior to the annual convention of the election year.

Section 3. Date and Place of Elections – The election for the members of the Board shall be held during the Annual Convention, which should coincide with its annual general membership meeting.

   

 

ARTICLE VII 

SUSPENSION, EXPULSION AND TERMINATION OF MEMBERSHIP

 

Suspension, expulsion and termination of membership, shall be in accordance with the rules and regulations of the association.

 

Any member of the association may file charges against a member by filing a written complaint with the Secretary of the association.  The Board of Directors shall call a special meeting to consider the charges.  The affirmative vote of majority of all the Directors shall be necessary to suspend the members of the association shall be necessary.

 

ARTICLE VIII 

COMMITTEES

Section 1. Standing Committees – There shall be the following standing committees of the college.

 

   a.   Committee on Membership

   b.   Committee on Education

   c.   Committee on Continuing Medical Education

   d.   Committee on Finance and Budget

   e.   Committee on Research and Policy

   f.    Committee on Community Outreach and Advocacy

 

Section 2. Committee on Membership – The function of the Committee shall be:

               

               (1)   To maintain an updated roster of members;

               (2)    To classify status of members, as the need arises;

               (3)    To monitor the participation and attendance of members in all activities of the College;

               (4)    To publish an annual directory;

               (5)    To perform all such other functions that the College may prescribe.

Section 3.  Committee on Education  -The function of the Committee shall be:

 

               (1)    To review current curricula in the different medical schools on the extent and subject matter dealing

                        with Geriatric Medicine;

 

               (2)    To create or modify, as necessary the various curricula in Geriatric Medicine through guidelines on

                        undergraduate geriatric medical education promulgated  through the PCGM;

 

               (3)    To seek the support and approval of the Committee on Higher Education for the creation of

                       modification, as applicable.

 

Section 4.  Committee on Continuing Medical Education – The functions of the Committee shall be:

               (1)    Oversees the scheduling of all educational and professional development activities the Philippine College

                        of Geriatric Medicine;

 

               (2)    Oversees the allocation of CPE/CME units of all educational and professional  development activities of the

                       College and its related organizations;

 

               (3)     As the official representative of the College to the PMA CME Commission and PCP CME Committee, assists

                        the PMA and PCP in their functions that are CME-related;

               (4)     And establishes the mechanisms of monitoring such activities for the members.

 

Section 5.  Committee on Finance and Budget -The Committee shall have the following functions:

 

               (1)      Accounting and management of funds of the College;

               (2)      Hire the services of an external auditor whenever necessary;

               (3)      Collection of dues, fees, assessments, sponsorships and other funds;

               (4)      Initiate, plan and coordinate fund raising activities of the college;

               (5)      Prepare budget and allocate funds for activities of the College for the current year;

               (6)      Devise ways and means whereby the funds maybe increased;

               (7)      To perform all such other duties that the College may prescribe.

 

Section 6.   Committee on Community Outreach and Advocacy -The Committee shall have the following functions:

 

               (1)     Plan and coordinate community-service projects of the College;

               (2)     Monitor the activities of its members regarding community projects;

               (3)     Maintain links with and participate in regular meetings with other government  agencies and medical societies

                        to discuss issues on geriatric care;

               (4)     Perform all other duties that maybe prescribed by the College.

 

Section 7.  Committee on Research and Policy – The Committee shall have the following functions:

 

(1)     To review and disseminate existing policies on aging, geriatrics and relevant issues;

(2)     To assist in the implementation of existing policies and guidelines on aging, geriatrics and relevant issues;

(3)      To create and propose clinical guidelines and best practices in geriatrics;

(4)      To formulate rules and instructions on research as well coordinating all researches done by members of the College;

(5)      Will keep a list of all researches published or unpublished, pertaining to geriatric medicine that has been performed by its members.

 

Section 8. 

Committee Report  -  The standing committee shall report every board meeting in writing and verbally to the College.  All committees shall also submit an annual report to the Board of Directors at least seven days before the general assembly

 

Section 9. Adhoc Committee – The President and or Board of Directors may create an Adhoc Committee as the need arises.

 

 

ARTICLE IX

SPECIALTY BOARD OF GERIATRIC MEDICINE

 

Section 1.

The Specialty Board in Geriatric Medicine shall be composed of seven (7) members, with representation from both the internists and Family Physicians group, including the chair.  The specialty board members shall serve a staggered 3 year term to ensure continuity and consistency of exam policies.

 

Section 2. Qualification of members:

2.1   Fellow of PCGM

2.2   Active member in good standing

2.3   Willingness to perform functions of an examiner

2.4   A Training Officer in Geriatrics should not be a member of the Specialty Board.

 

Section 3. Specific Functions: 

3.1   To recommend to the Board of Directors the approval of accreditation of Geriatric Medicine Fellowship programs

3.2   To formulate, develop and administer the Specialty Board examination

 

 

ARTICLE X

FUND

 

Section 1. 

Funds – The funds of the association shall be derived from admission fees, annual dues, and special assessments of members, grants or donation.

 

Section 2. 

Disbursements – Withdrawal from the funds of the association, whether by check or any other instrument shall be signed by the Treasurer and countersigned by the President.  If necessary, the Board of Directors may designate other signatories.

 

Section 3. Fiscal Year – The fiscal year of the association shall be from January 1st to December 31st of each year.

    

 

ARTICLE XI

AMENDMENTS OF THE BY-LAWS

 

Section 1. Amendments -  These by-laws, or any provision thereof, may be amended or repealed by a majority vote of the members and by a majority vote of the Directors at any regular or special meeting duly held for the purpose.